2024 Point-in-Time Count & Housing Inventory Count (PIT/HIC)
This guide is developed to assist agencies with preparing for and submitting information to SLO CoC for the 2024 PIT/HIC. The information on this page relates to the Sheltered Point in Time and Housing Inventory Counts which occur annually.
Note, every project must confirm its own data. If your agency has multiple projects, you will be verifying information for each project individually. See Data Collection Plan below for all the specifics.
Table of Contents
- Acronyms for PIT/HIC
- What is the PIT and HIC?
- What projects does this affect?
- Data Collection
- Timeline
- Getting Support
Acronyms for PIT/ HIC
| PIT | Point-in-Time Count |
| HIC | Housing Inventory Count |
| PDDE | Project Descriptor Data Element |
| BUI | Bed and Unit Inventory |
What is the PIT and HIC?
Housing Inventory Count (HIC)
The Housing Inventory Count (HIC) is a one-time snapshot of all beds and units available to persons experiencing homelessness and in housing programs. These data are submitted to HUD and used for decisions about federal and local funding and strategic planning.
What data is pulled into the HIC federal report?
The HIC focuses on Project Descriptor Data Elements. This includes:
- Agency and Project names
- Housing Type and Target Population
- Operating Dates
- Location information
- Funding information
- Bed Inventory
The HIC also asks for number of persons served, which will match PIT Report counts for ES/ TH projects and moved-in clients for PH projects.
Point-in-Time Count (PIT)
What data is pulled into the PIT federal report?
The PIT focuses on demographic information on homeless persons. This includes:
- Age
- Gender
- Race and Ethnicity
- Veteran Status
- Chronic Status. This is determined from:
- Homeless History
- Disabling Conditions
- Domestic Violence history
What projects does this affect?
The PIT and HIC pull data from all projects in a CoC regardless of funding source. The chart below indicates whether the specific project type participates in each.
| Project Type | PIT | HIC |
| Street Outreach (SO) | No | No |
| Emergency Shelter (ES) - Entry/Exit (E/E) | Yes | Yes |
| Emergency Shelter (ES) - Night-by-Night (NbN) | Yes | Yes |
| Safe Haven (SH) | Yes | Yes |
| Transitional Housing (TH) | Yes | Yes |
| Rapid Rehousing (RRH) | No | Yes |
| Permanent Supportive Housing (PSH) | No | Yes |
| Permanent Housing: Housing Only (PH-H) | No | Yes |
| Permanent Housing: Housing with Services (PH-S) | No | Yes |
Data Collection and Reporting
All agencies will confirm two pieces of data for each project:
- Persons Served
- Project Descriptor and Bed Inventory information
HMIS-Participating Projects
Persons Served
ES and TH Projects will run the PIT and Utilization reports in Bell Data HMIS and clean up any data issues. Any advance data review will reduce the work needed after PIT.
Project Descriptor and Bed Inventory Information
SLO County HMIS will reach out to your Agency via email and request that you review your Project Descriptor and Bed Inventory Information. You do not need to submit anything.
This process must be completed by Tuesday, January 30th, 2024.
Non-HMIS-Participating Projects
Persons Served
A self- calculating workbook will be available for creating client level census records on the night of the count. Training for this tool will be hosted on 1/18/2024. Information on how to use the tool can be found here
Project Descriptor and Bed Inventory Information
SLO County HMIS will reach out to your Agency via email and request that you review your Project Descriptor and Bed Inventory Information. You do not need to submit anything.
This process must be completed by Tuesday, January 30th, 2024.
Timeline
| 1/18/2024 | Non-HMIS Participating Project Training |
| 1/22/2024 | Official Date of PIT Count (report date to use to run PIT report, Utilization Report and APR Report) |
| 1/24/2024 | Office Hours, Wednesday 11am PST |
| 01/30/2024 | Submission Deadline |
| 3/15/2024 | PIT Aggregation Complete. Preliminary Data for CoC Review |
| 4/15/2024 | Tentative Submission Date to HUD in HDX 2.0 |
Getting Support
Thank you in advance for your annual PIT/ HIC data verifications! For any questions or clarifications, we encourage you to reach out to our helpdesk email at ss_hmissupport@co.slo.ca.us for assistance.