HMIS Reminder: Downtime and Clarity Go Live!

Bell Data Sunset!

Bell Data will sunset on on 2/16/2024 at 12am! All end users will be set to read only and no additional data corrections or changes can be made in Bell Data. Please review the Go Live Plan for details: https://slocounty.helpscoutdocs.com/article/17-clarity-agency-next-steps

IMPORTANT: New Privacy Policy Requirements

The new HMIS Privacy Policy goes into effect for all client data that will be "back dated" into Clarity. Please print new ROI forms for all new client intakes, as they will be backdated into the new system. You may also begin to collect the new ROI on existing clients, as you will be prompted to upload those in the Clarity client record after Go Live.

Download the new HMIS Privacy Policy here: https://www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services-Division/Provider-Resources/HMIS/HMIS-Policies/San-Luis-Obispo-County-CoC-Privacy-Notice-2023.pdf

Download the new ROI here: https://www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services-Division/Provider-Resources/HMIS/HMIS-Policies/San-Luis-Obispo-CoC-HMIS-Consent-for-Release-of-In.pdf

Note: The new ROI will be available in electronic format in Clarity if you plan to obtain electronic signatures, however, you will be required to upload the ROI for when you create clients that will be served during the down time period.

For more information on the Clarity ROI, visit the KB article here: https://slocounty.helpscoutdocs.com/article/42-hmis-roi-and-privacy-settings

HMIS Training Requirements

Existing end users in Bell Data will receive a training link from Talent LMS on 2/19/24. Please ensure all users are aware of the requirement and that trainings are completed before 3/4/24 for users to be activated in the Live Clarity Site!

New end users can be requested by Agency Administrators via the new request process: https://slocounty.helpscoutdocs.com/article/18-how-to-join-hmis-talentlms-training